For authors

AE2026 is organized as a  two-stage submission conference, designed to encourage early discussion of research ideas while maintaining high publication quality.

Stage 1 – Abstract Submission

Authors are first required to submit an  extended abstract (A4 format) describing the topic to be presented at the conference. The abstract should clearly outline the  research motivation, objectives, methodology, and main results. The abstract  may include figures, graphs, or illustrations where appropriate.

Based on the submitted abstract, the Program Committee evaluates the relevance and quality of the proposed contribution and decides on the acceptance of the topic for presentation  at the conference. Accepted abstracts are assigned either an oral presentation or a poster presentation.

After abstract acceptance, authors may register for the conference and participate in the event.

Stage 2 – Full Paper Submission (Proceedings)

Authors whose contributions are accepted for presentation are invited to submit a full paper for the conference proceedings by the specified deadline prior to the conference (see Important Dates).

Accepted and presented papers will be:

• published in the electronic conference proceedings, and
• submitted to IEEE Xplore for publication and indexing, provided that the paper is presented at the conference and all IEEE requirements are met.

Only papers that are both accepted and presented at the conference will be eligible for inclusion in IEEE Xplore.

Electronic Submission

To submit abstracts and articles, you must first register and then log in for managing your contributions - see top-right menu.
The login also includes the necessary registration information for the conference. The contact information will be used for communication with the authors and for payment of the fee.

Abstract/Paper Preparation

Authors are invited to submit original work and applied ideas, including experimental results when appropriate. Submitted papers must correspond to the conference topics and be written in clear English.

Papers should be prepared in PDF format, unlocked and compliant with the official conference templates based on the IEEE® conference format.

• Abstract length: max. 2 pages
• Recommended paper length: 4–6 pages
• Templates: IEEE Word and LaTeX conference templates
• See Useful Documents

All submissions must strictly follow the formatting and layout requirements of the official templates.

Abstract/Paper Submission

Abstract/Papers must be submitted electronically using the conference submission system.

• Each author may submit up to two papers (an additional fee applies for the second paper).
• All correspondence will be directed primarily to the first author; please ensure contact details are correct.

Review Process

The review process is double-blind. Each paper is reviewed by independent reviewers, and final acceptance decisions are made by the International Program Committee based on the reviewers’ evaluations.

PDF Compliance and Proceedings

Accepted papers intended for publication in the conference proceedings will be submitted to IEEE Xplore®. Authors will be required to ensure PDF compatibility using IEEE PDF eXpress before final submission.

Presentation Guidelines – Oral Presentations

• Typical presentation time: 15 minutes followed by discussion
• Presentation format: PowerPoint or PDF
• Recommended slide aspect ratio: 16:9
• Presenters are required to upload their final presentation prior to the conference

Presentation Guidelines – Posters

• Poster format: A0, portrait orientation
• Authors should be present at their poster during the poster session
• Posters must be removed after the session ends

Presentation Requirement

All accepted papers must be presented at the conference, either orally or as a poster. Online presentation is available for an additional fee.

Conference fee must be paid by each participant.

Payment information will be sent after complete registration.

Transfer charges to be paid by each participant.

Conference fee details (all prices in EUR):

Registration Fee Includes

• Publication of one accepted 4–6 page paper in the electronic proceedings
• Access to conference electronic proceedings
• Refreshments (snacks and coffee breaks)
• Conference lunches
• Conference dinner
• Guided tour of the Techmania Science Center exhibition
• For accompanying person = Techmania Science Center Tour + Social Dinner

The conference fee does not cover the accommodation costs.

Frequently used accommodation options:

• Park Hotel - use code AE2026 for discount
• Hotel Victoria

Or you can find suitable accommodation in Pilsen on booking.com

• Call for Papers
• Publication Ethics
• AE2026 Abstract Template (.docx)
• AE2026 IEEE Conference Template (.docx) - Full Paper
• AE2026 LaTeX Template (.zip)